By-Laws

Umunne Cultural Association
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The By-Laws of Umunne Cultural Association In Minnesota
Objective The by-laws objective is to attempt to narrow down to specific detail the rules and laws governing the internal operation of UCAM. Budget The executive shall submit a budget annually by May general meeting. UCAM general assembly shall approve the budget in the June meeting. If the budget is not approved, UCAM general assembly shall approve only necessary expenditure needed to run the organization. Registration Fees, Dues, Fines, Assessments, and Grants I. Registration Fees Membership registration fee of $150.00 is due upon registration. II. Dues: Membership quarterly dues of $25.00 are due on the first day of each quarter of the calendar year. Outstanding dues become past due at the last UCAM general meeting of the quarter. III. Fines and Assessments Fines and assessments become past due after the due date specified in the bill or motion for the fines or assessments. IV. Grants 1. The President shall appoint a committee to solicit for grant on behalf of UCAM. 2. Grants obtained from any source shall be turned over to the treasurer within three days from the date they are collected. Donations and Pledges to UCAM by Individuals or Groups I. Donation Definition: See Article III, Section B, Sub-Division 5 of UCAM constitution. Acceptance of Donations 1. Any member can accept donations on behalf of UCAM. 2. Donations should be without conditions. If conditions are attached, Umunne must consent to them before it becomes binding. 3. Accepted donations must be reported to the president, or the secretary, or the treasurer, and arrangement made to deliver the donation(s) to the notified officer who will then present the donation(s) to UCAM general assembly at the next general meeting.
Umunne Cultural Association
II. Pledges A pledge as defined by UCAM is a unilateral promise made voluntarily by an individual or group to UCAM to provide money or material possessing monetary value or to take action that will be beneficial to UCAM. Valuation of Non-Cash Pledges 1. A pledge shall have a delivery time or the social secretary shall assign reasonable time. 2. Because UCAM relies on pledges in making its financial decisions, pledges shall be considered a financial obligation to UCAM. Consequently, the value of unfulfilled pledges shall be added to other financial obligations in determining a member’s financial standing. 3. The social secretary shall assign cash value to non-cash pledges. 4. The value of non-cash pledges shall be determined by the social secretary using their fair market value on the day the pledges were made. 5. The executive committee shall approve the delivery time and the cash value assigned by the Social secretary. Investment of UCAM Funds The treasurer, in consultation with the executive shall make recommendation for any investment of UCAM funds to the members at the general meeting for approval or rejection. Conduct of a Member on UCAM Official Business Any member or group of members performing any function on behalf of UCAM must do so in accordance with the Constitution and By-Laws of UCAM. Appropriation and Accountability for UCAM Projects, Parties and Picnics I. Appropriation A written budget must be presented and approved by UCAM at a general meeting before any project, or parties, or picnics can take place. II. Accountability 1. The individual or the committee responsible for UCAM’s project execution shall give all documents used in the project to the treasurer upon completion of the project. 2. The individual or the chairman of the committee handling the project shall report to the executive and to the general meeting within 30 days of the completion of the project, a 30-day extension may be granted by the UCAM general assembly if needed. 3. Members of the committee of any project or event shall report to the chairperson of the committee. 4. The Finance Committee shall conduct and present an audit of the project within 30 days after the project committee chairperson or individual has submitted the report to the UCAM general assembly. A 30-day extension may be granted by UCAM general assembly. The Financial Committee chairperson shall present the audited project report to the Umunne general meeting. 5. In the event of non-compliance by the project committee chairperson or the Finance Committee chairperson, a disciplinary action shall be recommended by the Judicial Committee and approved by UCAM general assembly.
Umunne Cultural Association
UCAM IgboFest 1. The president shall make all awards and presentations applicable to IgboFest. 2 The IgboFest Committee can only use IgboFest revenue to offset IgboFest expenses. 3. The beginning and ending balance of the IgboFest account shall be $300.00. Additional appropriation for IgboFest shall be $2,700.00. Refund of Personal Expenses Refer to Article IX, Sections A and B of UCAM Constitution. Borrowing or Leasing UCAM Property 1. A deposit of $100.00 (One hundred dollars) is required before or at the time of borrowing or leasing UCAM property. 2. $50.00 (fifty dollars) fine shall be imposed and collected for late return after 14 calendar days from the due date of return. 3. The due date of return shall be the day following the date property was used. 4. After thirty calendar days from the due date of return of the property, the property shall be charged to the borrower/lessee at a replacement cost. 5. UCAM musical equipment cannot be borrowed or leased. UCAM Monthly Financial Report Monthly financial report shall include the balance sheet (financial position) and the statement of income (revenue and expenditure). Internal Audit A one-time annual audit of UCAM financial transactions, and assets and liabilities shall be conducted by the Finance Committee and presented to the general meeting in April of every calendar year. Check Signatories Refer to documentations by UCAM by UCAM Finance Committee. Insufficient Fund Checks of Members 1. For first, and second time offender, there shall be a $30.00 charge plus the face value of the check. 2. For a third time offender, there shall be a $30.00 charge plus the face value of the check. In addition, a copy of the bounced check shall be attached to the UCAM monthly financial report and announced at the UCAM general meeting. The third time offender’s check shall no longer be accepted as a monetary legal tender by UCAM. Members’ Benefits I. Emergency Assistance to Members 1. Eligibility Any member of the organization with at least one year of membership and in good standing at the time they seek assistance may apply for emergency assistance.
Umunne Cultural Association
2. Emergency Assistance Ceiling The Association will maintain a $4000.00 loan ceiling. 3. Guarantors A guarantor for UCAM loans to members shall be an unconditional guarantor. Any member of the association in good standing and with at least two years membership can guarantee a loan to a member with a clear understanding of equal responsibility in case of default. 4. Procedure a. The president and the treasurer must authorize the promissory note signed by the guarantor and the beneficiary before any disbursement. b. The president and the treasurer shall constitute the emergency assistance loan administrators. 5. Payback Time Frame a. The loan payback period shall be 30 days with a one-time $10.00 flat administration fee to be charged. b. The loan shall not be outstanding for more than 90 days from the da6te the loan was granted. c. The president shall announce to UCAM general assembly the names of the beneficiaries and guarantors in default after the 90th day. 6. Loan Limit Per Member Maximum loan is $500.00 per person at any one time. 7. Loan Default All loan not paid after 90 days shall be considered in default. Borrowers or Guarantors that default on emergency assistance loan may be disqualified from benefiting from the program in the future. II. Marriage Benefit UCAM shall appropriate $100.00 for the benefit of a member who gets married. Criteria a. A member must notify UCAM within 3 months of marriage. b. A member must be in good standing as at the date of marriage. c. A letter or marriage/wedding card specifying the date of marriage must accompany the notification. III. Death Benefit Upon confirmation of the death of a member, the association shall appropriate $500.00 for all night wake keeping. This is in addition to other death benefit adopted by UCAM. IV. Bereavement UCAM delegation shall visit a bereaved member with the following: 2 cases of beer (48 bottles), 1 case of malt (24 bottles), 1 case of pop (24 bottles/cans), and condolence card or a bouquet of flowers and condolence card. The total cost of flower and condolence card shall not exceed $80.00.
Umunne Cultural Association
UCAM Awards and Honor Program UCAM shall recognize members who have contributed immensely to the progress of UCAM through her Award or Honor program. I. Award 1. The award shall be in form of a plaque. 2. The president shall nominate not more than three people and present their names to the UCAM November general meeting for confirmation. 3. A simple majority of members in good standing present at the general meeting is needed to approve the conferment of the award. 4. The voting shall be by secret ballot and each proposed recipient of the awards should be voted individually. 5. The award should be presented to the recipients at the UCAM end of year party. 6. No more three members shall receive UCAM awards in a calendar year. II. Honor An honor is a recognition given to a member or non-member for his/her outstanding contribution to the progress of UCAM. Eligibility 1. The UCAM member must not have faced or be facing any disciplinary action. 2. The UCAM member must be a member in good standing. 3. The UCAM member or non-member must have made an identifiable and outstanding contribution as determined by UCAM general assembly. Procedure 1. The executive shall be responsible for the nomination of the recipient. 2. Any member of UCAM in good standing may submit in writing, the name to the executive committee for nomination consideration. 3. A two-third majority of members of the executive is needed to nominate the intended recipient. 4. The name of the nominee shall be forwarded to the UCAM general meeting for approval. 5. A two-third majority of members in good standing present at the general meeting is required to confirm the nomination. 6. The voting shall be by secret ballot. 7. There can only be two people honored in a calendar year. Benefit 1. The honor will be in form of a banquet organized and funded by UCAM. 2. There can only be one honor banquet per calendar year. 3. At the banquet, each recipient will be presented a gift that will not cost more than $500.00. 4. The invitees shall be charged a reasonable fee.
Umunne Cultural Association
Relocating Members Relocating members shall be recognized for their contributions to UCAM provided they meet the following conditions: I. Eligibility 1. UCAM should be notified in writing prior to relocation. 2. Membership in UCAM for a minimum of 3 years. 3. Must be a member who is in good standing according to UCAM constitution. 4. Active participation in UCAM events. 5. Member must not be facing any disciplinary action. 6. Member must be relocating to another state. II. Benefit UCAM shall honor the affected member with a membership certificate signed by the UCAM president and secretary. UCAM Scholarship I. Eligibility a. Must be a legal child of an UCAM member in good standing b. Must be a high school graduate. c. Must have been admitted into an accredited higher institution of learning beyond high school, in USA. d. Must have a high school cumulative grade point average (GPA) of 3.0 or higher on a 4.0 scale II. Procedure a. Benefit can be earned only once b. Maximum number of recipients shall be six. c. In the event of more than six eligible people, GPA shall be the determining factor. d. Award of scholarship every year to be based on availability of funds. e. Only high school GPA shall be considered. f. An equal amount of money shall be awarded per qualifying child. g. UCAM shall approve the amount to be awarded per child. h. Awards to be presented at the UCAM children’s day in July of the award year. i. Awardees must be present at the award ceremony to receive the award. j. Applicant must complete and submit UCAM scholarship form by June 30 of the award year. Charitable Contribution by UCAM Procedure 1. The president shall appoint a committee. 2. The committee shall have a one-year tenure. 3. In the event that someone leaves the committee prior to expiration of term of the committee, a replacement shall be appointed by the president. 4. A charitable contribution request form shall be completed and submitted to the committee for review and presentation to the general assembly for approval. 5. Beneficiaries should be non-profit organizations always.
Umunne Cultural Association
6. Fund seekers shall provide the committee with the Tax Identification of the registered nonprofit organization affiliated with them. 7. UCAM shall solicit used household items from members and donate them to local charities. Invitation to UCAM Acceptable method of inviting UCAM to any function or event shall be: 1. A letter in the case of invitation by a non-member 2. Oral announcement at the general meeting in the case of invitation by a member unless where the constitution or by-laws states otherwise.. 3. Invitation by a non-member must be approved by the UCAM general assembly. Introducing Motions at UCAM General Meeting 1. All motions must be in writing except motions pertaining to issues under discussion in the general meeting. 2. A member or group of members introducing any motion must be in good standing. Also, a member who is in good standing must second the motion. 3. The president must schedule to debate a properly introduced motion in UCAM general meeting within 3 months of its introduction. Handling Emergency Situations Emergency situation, as defined by UCAM, is a situation that is sudden, unusual and infrequent in occurrence that requires action to be taken before the UCAM general meeting. The president shall exercise his/her emergency powers for only the situations that meet the above definition of emergency situation. Hosting UCAM by Members See UCAM constitution (Article IV, Section E: Duties of a full membership) A member who has not hosted UCAM or has not chosen a date to host after one year of being a Member, shall be assigned a date by UCAM executives. A member can pay $600.00 to UCAM in lieu of hosting, at least 14 days before the hosting date. Failure to host on assigned date will be construed as opting for $600.00 payment. Consequently, $600.00 shall be added to the defaulting member’s other financial obligations in determining the member’s financial standing. Promoting Personal or Other Group’s Business at UCAM Meetings 1. Members can use Matters Arising/Announcements time to promote business. 2. Non-members must give UCAM a 30-day notice through the president who shall then bring the issue to the general meeting for approval. In an emergency situation, the issue shall be on the executive agenda, debated and approved by the UCAM general assembly, with the intended speaker absent. 3. UCAM general meeting shall not be used as a forum to solicit money for a non-member, except former members who have relocated and were in good standing at the time of relocation.
Umunne Cultural Association
Documentation Procedure of UCAM Documents 1. All internally generated written documents (constitution, minutes, letter heads, financial statements, meeting agendas, etc.) must be stored in both hard and soft copies. It is the responsibility of the executive in charge to preserve these documents. 2. All adopted written documents shall be signed and dated by the president. UCAM’s Relationship with Other Organizations To be dealt with on a case-by-case basis at UCAM’s monthly general meetings. Resignation from UCAM with Outstanding Financial Obligation A member who resigns from UCAM with outstanding financial obligation shall pay his/her debt in full before readmission to UCAM. Inactive Membership Refer to the constitution (Article VI, Section A: Termination and Suspension of Membership). UCAM Committee 1. The chairperson of any committee can veto the decision of that committee; the committee can override the chairperson’s veto by a two-third majority. 2. With the exception of the constitution mandated committees, the committee chairperson shall report to the president. 3. The committee reports shall be submitted to the executive at least seven days before presentation to the general meeting. 4. The president shall schedule a date for the chairperson to present at UCAM monthly general meeting. 5. UCAM general assembly can override any committee’s recommendation by a simple majority vote of members in good standing present at the general meeting. 6. The final report, with receipts and invoices of any financial transactions, shall be turned over to the Finance committee for auditing. 7. All committees shall present an annual report to the general meeting within three months before the end of the calendar year. UCAM Executive Transition All documents from the outgoing executive shall be handed over to the incoming executive within 30 days after the general election. Conflict Resolution Procedure An aggrieved member or group of members should first seek redress with the UCAM executive committee. If the executive is unable to redress their grievance, or any of the aggrieved party is not satisfied with the executives’ decision, either the executive or the aggrieved party should take the case to the UCAM general assembly for consideration. The general assembly may refer it to the Judicial Council.
Umunne Cultural Association
Amending the By-Law Amendment to this by-law shall be through a motion adopted by a simple majority vote of members in good standing present at UCAM general meeting. Also, all procedural motions passed by members at the general meeting shall become part of the by-law.
Prepared by the By-Law Committee: Godwin Okolue, Chairman Dr. Domasius Nwabunma, Secretary Onyebuchi Njaka Mike Anunike Mike Iheme Paschal Nwokocha Chioma Onwukwe Silas Udogadi Anorue, President
Adopted February 22, 2003
Umunne Cultural Association

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